Payroll Processing Pays Off

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Productivity and profitability are the keys to a successful business. Business owners are increasingly looking to outside help to improve these bottom line results and are turning to payroll processing services for assistance.

Payroll preparation involves more than just payroll checks. It includes the year round preparation of federal, state, and local tax returns and deposits: up to date recordkeeping; and ever changing tax laws- all of which take time and energy that might be better spent elsewhere in the company, especially for a small to medium business that uses manual or in- house computer payroll processing.

To assist business owners across the country, Paychex Inc. provides a customized payroll processing service at a surprisingly affordable fee. Paychex delivers a client’s payroll along with detailed reports including payroll journals, employee earnings statement, and department summaries—all of the information necessary to effectively operate a business. The process is easy to set up and the benefits are abundant:

Peace of Mind: Payroll is done quickly and accurately with little effort from client.
Eliminating payroll tax worries: Tax Service handles all tax returns and deposits, with accuracy and timeliness guaranteed.
Confidentiality: The amount of money a person earns is a private and personal matter. Using an outside source can help eliminate office gossip about salaries, raises and bonuses. In addition, electronic check signing means that employee’s checks can be delivered in sealed envelopes.
Fewer Lost or Stolen Checks: Direct deposits reduce the number of stop payments and reissued checks.
Reducing Paperwork: A service can greatly reduce the amount of paperwork necessary to fulfill tax requirements. Efficient Reports with necessary payroll and tax information.
Ease and convenience of electronically transmitted payroll information: Payroll can be reported on phone, fax or from a personal computer at whatever time is convenient for them. Internet report service provides secure and confidential means of receiving payroll reports over the Internet.
Increasing employee productively: Once a client is signed up with Paychex, payroll processing is reduced to a 3-4 minute phone call. The person previously assigned to handle the payroll can now spend more time on projects directly related to improving the company’s position and profitability.
Access to payroll data:
Paychex can easily provide up-to-date personnel data from the information on file for processing payrolls.
Enhancing employee benefits: Paychex Business Solutions provides cost effective solutions for outsourcing employee benefits, including human resources services employee handbooks, section 125plan administration, 401K recordkeeping and more.
Attracting the best Personnel: Paychex Administrative Services allows business owners to focus on core business functions while providing a comprehensive benefits package equal to that of larger companies. With expanded benefits, employers are able to competitively recruit and retain the best employees.

Most business owners understand how much work is required to take care of payroll preparation, employment taxes and record keeping. Outsourcing your payroll keeps you in control of your payroll without the headaches. With some savvy shopping, you can find a payroll company that best fits your needs. Here’s a checklist of questions to keep in mind:

Company Integrity:
How long has the provider been in business? Are they licensed and bonded? Do any trade associations endorse the payroll provider? Do any local CPA Firms recommend them? Does the provider publish a price list for services? Does the provider guarantee accuracy and timeliness of payroll and taxes? What education or training do the Payroll Specialists have who handle my payroll issues?

Basic Payroll Service:
What does basic service include? What reports are provided? Is the payroll information kept confidential? Do they offer federal, state and local tax filing? If a penalty is assessed, who pays the penalty and any interest? Who do I call if I need help? Do I have someone special to handle my account?

Tax Filing Services:
What does this include? Federal, state and local tax filing? Making deposits? Is accuracy and timeliness guaranteed? Who provides actual copies of the returns? Do you use a third party processor? Does it include EFTPS enrollment payments?

Methods of Reporting Payroll and Receiving Payroll:
What are my options for reporting payroll data? Do the options include phone, fax, computer or Internet? Can payroll be reported 24 hours a day? Will a specific person handle my account with personalized care or will I get anyone? How is payroll delivered? Can it be sent via Internet? Can I pick it up?

Employee/Employer Options:
What employee pay options are available? Direct Deposit, check signing and debit card? Is general ledger reporting to my accounting software available? Does the service provide Human Resources services, 401K retirement plans, section 125 medical plans, workers compensation insurance or health benefits?

For these or any other payroll questions answered, please call:
Tamara Schaefer, Account Executive
Paychex, Inc
951-907-2737 cell
909-890-4806 office

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Our coaches and consultants provide a thorough needs analysis and then create a customized solution designed to meet and exceed the organizations desired business goals.

Spring is really here! Having grown up in Minnesota, my family back home finds it hard to believe that we have seasons in southern California, but we really do! The trees are budding, the hills are still green (before summer arrives) and the weather is warming up. Phenomenal!

I just got back from a wonderful family vacation in Mexico. I felt very blessed to have taken this vacation because my husband and I met my Mother, Step-Father, my Brother Mark and his family and my Sister-in-Law’s Father in Mexico. We had a wonderful time and all felt really refreshed upon our return.

Before I left, someone said to me, “You are really lucky to be able to take a nice vacation.” I have to tell you, that comment really left me breathless. In my opinion, there is no such thing as luck. There is planning, goal setting and action. I apply the same goal setting techniques to my personal life that I do to my business. My husband and I have a goal of taking a minimum of one (not including all of the trips back home) “nice” vacation per year but we are now working to take more than that. Why? Because we recognize the importance of quality family time and the opportunity to recharge so we can deliver the best to our clients.

Is there a vacation that you and your family have been thinking about taking? Make a list of everything you would need to do to make that vacation happen. The financial aspect, coordinating, etc. Now, write completion dates next to each item. The amazing part about luck is that it happens when you make those plans, follow through and take action until the goal is completed. The other amazing part is that if you plan ahead and write down how much you will need for the vacation, the financial part will take care of itself!

In Support,

Ursula Mentjes
CEO and Certified Business Coach